How to Choose Your Business Accounting Software?

business accounting software

How to Choose Your Business Accounting Software?

Are you an entrepreneur, an incorporated self-employed person or responsible for the accounting of an SME (Small to Medium Enterprises)? If so, you should not neglect accounting software, which can help leverage your business in terms of productivity and organization. After establishing your criteria, here is a list of the advantages and disadvantages of several accounting software platforms.

1- Quickbooks

Quickbooks is a software used worldwide, which allows companies to quickly organize their accounts from one place. It helps manage payroll, revenue and expenses. As everything is stored in the cloud, QuickBooks accounts can be easily accessed from different locations or devices. The disadvantage of QuickBooks is that some features are not as good as other competitors’ software. Creating graphics is limited, and can be difficult. Some people also find QuickBooks difficult to use, until they eventually learn to navigate it and take advantage of all its features.

What are the Advantages and Disadvantages of Using Quickbooks?


Quickbooks is a fantastic software that many businesses are happy with since the accounting software helps them quickly organize their accounts from one place. Here are some of the advantages of Quickbooks:

  • Allows businesses to automate their pay. This means that taxes are easy to calculate and employees always receive the correct amount on time.
  • The software uses the cloud to store information, allowing remote access. Businesses can view their accounts from anywhere, and can use multiple devices.
  • Quickbooks is a very convenient and secure online system.
  • The software is also ideal for people who manage multiple businesses, as they can easily switch between the accounts of different businesses.
  • QuickBooks can be easily integrated with banks and credit card companies. It can also be linked to other financial management software.
  • Quickbooks can be used to track expenses.
  • Has excellent billing features.

The Disadvantages

There are a few negatives that you may want to consider before deciding whether Quickbooks is the right software for you:

  • Limited ability to create reports. You will not be able to customize graphs and editing old reports takes time.
  • Learning to use the software can be difficult; some people may find it too complicated.
  • Limited inventory management.
  • You may experience synchronization issues with other software or credit card transactions.

2- Simply Accounting

Sage Simply Accounting is an accounting software for companies and professionals. In particular, it is recommended for accounting professionals, and is also commonly used by SMEs, as well as companies in the Services or Tertiary sectors.

Introducing Sage Simply Accounting

Simply accounting has been designed for rapidly changing businesses. It’s easy to use, but powerful enough to meet all your accounting needs. Whether you sell products or services, Simply Accounting has everything you need to run your business. It automates everything from purchases to sales, to everything else. It is even flexible enough to meet the most demanding payroll requirements.

Here is a list of the main advantages of this software package:

  • Basic Accounting
  • Project Accounting
  • Accounting by Fund
  • Inventory Management
  • Billing and Invoicing
  • Budgeting and Forecasting
  • Capital Asset Accounting
  • Payroll Management
  • Task Management
  • Database Management

Sage Simply Accounting Features

Here is a list of the main features & features of this software:

  • Online Support (forum, tutorials, etc.)
  • Technical Support (telephone, mail, chat, etc.)


ACOMBA is a Corporate Operations Software for companies and professionals. The ACOMBA software is particularly recommended for Management. This software package is commonly used by SMEs, as well as companies in the Services or Tertiary sectors.

Here is a list of the main advantages of this software package:

  • Accounting
  • Content Management
  • Customer Relationship Management
  • Human Resources
  • Inventory Management
  • Marketing and Sales
  • Reporting and Analysis
  • Planning
  • Workflow Management
  • Sourcing Management


  • Not suitable in environments where large numbers of users are working simultaneously
  • Limited field sizes.
  • Outdated database technology

4- Various Payroll Softwares

Choosing between payroll software and payroll services is a difficult decision that every business owner must face at some point. There are three main methods of payroll for a small business owner: manual, DIY software or payroll services. While the manual is not recommended, payroll software and payroll services each have their own advantages and disadvantages, making your pay method a personal business decision.

Benefits of Payroll Software

Control – You have control over all pay details, production and display of reports, as well as employee payments and payroll taxes.

Cost – Generally less than what you would spend on pay services.

Save time – Compared to manual pay, the software saves you a lot of time.

Security – When you are in control, it is less likely that someone will hack and steal your pay data.

More Data – You have easy access to all payroll data 24/7.

Disadvantages of payroll software

Time – Scheduled pay takes time. If you make a mistake, you can spend many hours trying to fix it.

Staff – Payroll takes time AND labour. Depending on the size or complexity of your business, payroll accounting can be labour intensive.

Errors – The accuracy of the company’s pay cannot be guaranteed, exposing you to increased risk of government penalties.

Upfront Investment – Some payroll software is expensive. When estimating the total cost, annual fees must also be considered.

Learning Curve –
DIY software can be complex and the learning curve can be steep.